What is a PQQ document?

What is a PQQ document?

A PQQ is the acronym of Pre-Qualification Questionnaire, often the first stage in a procurement process for goods and services. PQQs are designed to draw out necessary information about your organisation, including:

  • company name,
  • address,
  • contact details,
  • trading history,
  • finances,
  • insurances
  • credentials and certifications
  • SHEQ arrangements
  • Equality & Diversity
  • Social/added value arrangements
  • And many more!

It is designed to filter out organisations who would not be suitable to deliver the contract you are bidding for. It is also your first opportunity to showcase why your company is best placed to be awarded the contract.

PQQs reduce the administrative burden on the organisation who has put the contract out to tender as it ultimately limits the amount of companies who will be able to complete a tender return. Often only 3-8 bidders will be successfully invited to tender (the next and often final stage of the procurement process), and potentially dozens of companies will be vying for one of those places at the PQQ stage.

Pre-Qualification Questionnaires used to be seen as a simple ‘box ticking’ exercise or application form, but as the tendering arena has become more and more competitive it has become all the more important to dedicate time and energy to ensure your PQQ return is of the highest possible quality.

PQQs can hugely vary in size, scope and severity, but efforts have been made in recent years to standardise this stage. All questionnaires for procurement exercises undertaken on the NEPO Portal are the same, for example, regardless of if it’s for Northumberland County Council or Redcar and Cleveland Council. Another example would be PAS91, which is a standardised Publicly Available Specification facilitated by BSI Standards Limited. This has been produced to streamline the qualification process and reduce costs for tendering for contracts namely in the construction industry.

If you are struggling at the PQQ stage and need some assistance in standing out from the sea of competitors, our team of award winning bid writers are on hand to guide you through every stage of the procurement process.